Project Coordinator – Administrative & Operational Support

About the role

We are looking for a proactive Project Coordinator to provide administrative, operational and coordination support across multidisciplinary teams. The role ensures accurate documentation, effective communication and assists project teams in delivering projects safely, on time and within budget.

Key responsibilities

• Maintain project records, files and documentation, ensuring version control.
• Prepare project reports, timesheets, work‑in‑progress (WIP) sheets and related correspondence.
• Organise project meetings, record minutes and follow up on action items.
• Support quality‑assurance and compliance activities.
• Assist procurement processes, purchase requests and delivery of invoice packages.
• Coordinate delivery of materials and equipment, tracking vendor documentation and compliance requirements.
• Facilitate communication between project teams, clients, contractors and stakeholders.
• Monitor budget elements and ensure timely distribution of project information.

Required profile

• Proven ability to support successful project delivery through accurate record‑keeping and effective communication.
• Strong organisational skills with attention to detail.
• Experience in managing document‑control systems and coordinating multidisciplinary teams.
• Ability to track and close action items and ensure compliance with procedures.

Required skills