Executive Assistant (Bilingual English/Azeri) - Baku

About the role

Oliver Wyman is looking for a seasoned Executive Assistant to join its growing IMEA (India, Middle East & Africa) EA team, based in the Baku office. The role provides bilingual (English/Azeri) executive-level administrative support to 1-3 partner-level consultants, working 09:00-18:00 with additional hours as needed.

Key responsibilities

• Support business development: build relationships with clients and client EAs, track partners' goals and pipeline, and prepare letters, proposals and documents in Oliver Wyman's formatting style
• Lead administrative support of RFPs and tender responses, and coordinate client mailings with the Marketing Department
• Maintain diaries, schedule meetings and complex projects, and group client meetings efficiently
• Coordinate travel, accommodation, transport and business visas/work permits
• Act as the main local point of contact for office needs and the central contact for partner administrative requests
• Prepare weekly timesheets and expense reports, request purchase orders, and cover EAs and Principals when they are away
• Train and support new EAs, take part in team meetings, and manage confidential client information

Required profile

• At least three years' experience in a similar role
• Bilingual English and Azeri; Russian is a plus
• Experience in financial services, management consultancy or professional services is a plus
• Organized, proactive, professional and able to work independently and in a team

Required skills

• Advanced Word, PowerPoint and Outlook, comfortable Excel
• CRM systems (Microsoft Dynamics), MS Teams and SharePoint are a plus but not necessary