HSE & HACCP Administrative Assistant

About the role

Accor is looking for an administrative assistant to provide administrative support to its HSE department in Baku. The role covers both occupational health and safety administration and HACCP food safety documentation, and is a full-time position.

Key responsibilities

• Maintain HSE documentation, reports, records and registration logs.
• Assist in organizing occupational health and safety training sessions and support the coordination of employees' medical examinations.
• Support workplace safety inspections and follow up on identified non-conformities.
• Support accident investigation documentation and record keeping.
• Monitor PPE records and distribution.
• Support environmental protection and waste management activities.
• Maintain HACCP documentation, monitoring forms and food safety records.
• Assist in organizing HACCP and food safety training sessions.
• Support employee attendance records, work schedules and administrative processes through 1C.

Required profile

• University degree (higher education).
• Fluency in Azerbaijani and English; Russian is an advantage.
• Previous experience giving training sessions to small and large groups is an advantage.
• A relevant First Aid certificate is an advantage.
• Strong sense of responsibility, initiative and accountability, with good teamwork and interpersonal skills.
• Ability to stay calm and organized in a dynamic environment, with strong attention to detail.

Required skills

• Proficiency in Microsoft Windows and computer applications.
• Ability to manage several complex tasks and projects with a results focus.