Security Coordinator

About the role

Accor is looking for a Security Coordinator in Baku to provide day-to-day administrative support to the Director of Security and the Security Management team. The role covers document management, reporting, records keeping, coordination of staff meetings and training, and liaison between security personnel and other hotel departments.

Key responsibilities

• Prepare, format, update and maintain departmental documents, reports, memos and correspondence, and manage incoming and outgoing departmental emails.
• Organize meetings, prepare agendas, record minutes and follow up on action items.
• Maintain an organized electronic and physical filing system and handle confidential information and departmental records with discretion.
• Assist in preparing daily, weekly and monthly security reports, and keep records of security incidents, investigations, lost and found cases and other departmental activities.
• Ensure incident reports and supporting documents are accurately documented and filed, and that records stay up to date and accessible to authorized personnel.
• Assist with presentations, statistical reports and departmental summaries, and help prepare and update duty rosters and attendance records.
• Coordinate staff meetings, training sessions and departmental briefings, and keep records of employee training, certifications and attendance.
• Support onboarding documentation and administrative arrangements for new Security Department employees, and coordinate communication between security personnel and other hotel departments.
• Help maintain administrative records on hotel policies, procedures and safety standards, organize documentation for internal audits and compliance inspections, and oversee the lost and found process.

Required profile

• Bachelor's degree or relevant administrative experience preferred.
• Previous experience as an administrative assistant, coordinator or office support person is an advantage.
• Previous hotel or hospitality experience is preferred.
• Ability to work independently and as part of a team, with strong organizational, multitasking and time-management skills.

Required skills

• Knowledge of Microsoft Office, especially Word, Excel, Outlook and PowerPoint.
• High level of accuracy and attention to detail.
• Strong interpersonal and communication skills.