Receptionist / Administrative Assistant

About the role

Wood is seeking a professional Receptionist / Administrative Assistant to manage the front office and provide comprehensive administrative support. The role ensures smooth daily operations while delivering excellent service to employees, clients, and visitors.

Key responsibilities

• Welcome visitors, clients, and guests in a professional and friendly manner.
• Manage incoming calls on a multi‑line system and direct inquiries appropriately.
• Receive, sort, and distribute mail, courier deliveries, and correspondence.
• Maintain employee and department directories and provide information as required.
• Schedule meetings, manage calendars, and coordinate meeting‑room bookings.
• Support office administration activities and provide clerical assistance to various departments.
• Maintain visitor logs, issue badges, and ensure compliance with security procedures.
• Order and maintain inventory of office and reception supplies.
• Assist with company‑wide communications and announcements.
• Ensure reception and common areas are clean, safe, and professional.
• Operate office equipment such as telephones, printers, scanners, and other tools.

Required profile

• Bachelor’s degree; additional qualification in Business Administration or Office Management is a plus.
• 2‑4 years of experience in a receptionist, administrative assistant, or similar office support role.
• Strong verbal and written communication skills with a professional appearance.
• Ability to work independently, manage multiple priorities, and remain effective under pressure.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Experience operating office equipment and telephone systems.