Site Administrator

About the role

The Site Administrator ensures smooth coordination of all personnel matters on board Saipem vessels. Working closely with the Master and Superintendent, you will manage crew changes, documentation, and daily administration to support safe and efficient vessel operations.

Key responsibilities

• Coordinate personnel tracking system and administer all on‑board personnel records.
• Prepare and manage crew changes, including arrival/departure logistics and transport.
• Maintain helicopter manifests and verify medical and safety training certificates for all arrivals.
• Allocate cabins, update muster lists, crew lists, and POB‑PASO lists.
• Prepare monthly timesheets, payroll sheets, and meal statements in collaboration with the Camp Boss.
• Ensure customs and immigration documents are current and signed by the Master.
• Handle incoming and outgoing mail, supervise cabin cleaning, and process subcontractor timesheets.
• Maintain VesselCA&A system documentation and support crew competence portfolio updates.

Required profile

• Experience in maritime or offshore personnel administration.
• Familiarity with crew change procedures and documentation requirements.
• Strong attention to detail and ability to manage multiple records simultaneously.
• Good communication skills to liaise with Master, Superintendent, and external stakeholders.

Required skills

What we offer

• Opportunity to work with a global leader in energy and infrastructure projects.
• Exposure to cutting‑edge offshore operations and sustainable initiatives.
• Collaborative international work environment.